Facilities Manager
JLL - Menlo Park, CA
Position Summary:
ESSENTIAL FUNCTIONS
- Support the Area Manager in the implementation of short and long-term projects for the client project
- Develop and implement innovative programs, processes and procedures that reduce short and long term operating costs and increase productivity by working closely with the Facility
- Management Lead and the client.
- Oversee the appropriate monthly/quarterly/annual reporting appropriate for the client.
- Oversee the development and management of the capital and expense budgets by interfacing closely with the client representative
- Develop and implement innovative programs processes and producers procedures that reduce short and long term operating costs and increase productivity by working closely with the Facility Management Lead and the client.
- Support the Area Manager in the implementation of short and long-term projects for the client project
- Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis
- Assist with the development and implement the annual management plan for the buildings within the area
- Prepares manual tenant billing adjustments.
- Prepare lease abstracts as needed.
- Prepare monthly rent statements and assist in collecting all rents due under lease agreements.
- Inspect buildings weekly to guarantee that building services are at the highest level of quality standards.
- Assist in negotiating service contracts, as directed by the Client. Obtain bids from different vendors, and with the Client approval, choose appropriate vendor to perform work.
- Manage and oversee all service contracts and vendor relations, as directed by the Client.
- Ensure all managed sites are operating according to state and local building codes.
- Assist in purchasing supplies and services in accordance with the current year business plan and within spending limits and guidelines.
- Assist Client and Building Engineer with tenant improvement process.
- Manage and/or assist Client with capital projects / major repairs / deferred maintenance projects.
- Comply with the Management and Engineering Services Compliance Excellence Program.
- Prepare aged receivables reports.
- Work with Accounting to resolve aged delinquency issues.
- Participate in Property Management Department initiatives.
COMMUNICATION SKILLS
- Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations.
- Ability to produce well-written reports, spreadsheets, business correspondence and procedure manuals.
- Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public.
EDUCATION AND EXPERIENCE
- Bachelor’s degree or equivalent work experience in Facilities Management with management/technical emphasis
- MBA, desirable
- Minimum 3 years of facility management or property management experience, either in the corporate environment, third party service provider, or as a consultant
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong interpersonal skills and problem solving ability
- Excellent verbal / written communication and presentation skills
- Proven record of providing excellent internal and external customer service
- Knowledge of standard business and accounting practices
- Knowledge of Excel and ability to analyze data
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 55341BR
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Posted: 30+ days ago
